Position Overview

The Program Manager (PM) serves as the senior executive of the Project Executing Unit (PEU) responsible for overseeing the execution of all program components. Reporting directly to the Permanent Secretary of the Ministry of Public Utilities (MPU), the PM is tasked with leading program activities, ensuring timely and effective implementation, compliance with International Development Bank (IDB) guidelines, and coordination with the Water and Sewerage Authority (WASA) PEU Program Manager. The PM plays a crucial role in liaising with government agencies, partners, stakeholders, and the IDB to achieve the program’s strategic objectives.

Objectives

• To manage and coordinate all aspects of the program to ensure alignment with the Program Operational Manual (POM) and IDB guidelines.
• To provide leadership, guidance, and support to the PEU team to meet the program’s goals, timelines, and budget requirements.
• To establish collaborative relationships with WASA PEU, government agencies, IDB, and stakeholders to facilitate seamless program execution.

Scope of Services, Tasks, and Responsibilities

The Program Manager will perform the following tasks:

1. Program and Team Management
   • Provide advice and support in establishing and staffing the PEU, including defining roles, responsibilities, and performance expectations.
   • Oversee day-to-day management of the joint PEU, ensuring that resources, both human and material, are effectively allocated and managed.
2. Stakeholder Engagement and Collaboration
   • Develop and strengthen collaboration with relevant government agencies, partners, the IDB, and other stakeholders, fostering a thorough understanding and support for the program’s objectives.
   • Facilitate regular communication between MPU, WASA PEU, and stakeholders to align program expectations, goals, and timelines.
3. Project Planning and Implementation
   • Ensure that program implementation aligns with the POM, adhering to best practices in project management and international standards.
   • Coordinate and oversee administrative, technical, environmental, social, and communication activities to achieve program objectives.
4. Work Plans and Program Tools
   • Lead the preparation of Annual Work Plans, ensuring alignment with program objectives and budgetary constraints.
   • Supervise the development, updating, and monitoring of key program management tools, including the Project Execution Plan (PEP), Annual Operating Plan (AOP), Procurement Plan (PP), Risk Management Plan (RMP), Stakeholder Engagement Plan (SEP), Environmental and Social Management Plan (ESMP), and Project Management Report (PMR).
5. Procurement and Financial Management
   • Oversee, coordinate and monitor the procurement of works, goods, consulting, and non-consulting services according to IDB procurement guidelines.
   • Oversee disbursement requests and justifications to the IDB, ensuring transparent and accountable financial practices.
6. Monitoring, Evaluation, and Reporting
   • Commission and coordinate regular monitoring and evaluation activities to track program progress, identify risks, and recommend necessary adjustments.
   • Supervise the preparation of monthly, quarterly, and annual progress reports for submission to the Permanent Secretary, MPU, and the IDB.
7. Adherence to Best Practices
   • Incorporate international best practices in project management, aligning with IDB standards and global trends to enhance program quality and sustainability.
   • Coordinate all requests for IDB’s “non objection” in procurement activities through the OBP & CM Platform, ensuring compliance with IDB policies.

Reporting Requirements

The Program Manager will report directly to the Permanent Secretary of the MPU and supervise the Project Managers for Components 1, 2 and 3. Continuous communication with WASA PEU, the Project Steering Committee, IDB representatives, and other MPU executives is essential for program alignment and transparency.